Administrative Coordinator for Construction Technology
Status
Full Time
Employer
Robson Communities
Location
Sun Lakes, AZ
Job Description
This position supports the construction and purchasing departments and will also be an administrative assistant to the Director of Construction. Will support field construction offices with Hyphen Solutions Software by training and troubleshooting for project coordinators. Will be liaison between accounting, IT, construction, sub-contractors, design and purchasing as needed to trouble-shoot software reconciliation and billing questions. Will set up and maintain new users, provide training, prepare and maintain user-training manuals, create reports, monitor meetings and update teams on software releases. Conduct monthly on-line training and coordination meetings with construction administrative teams regarding systems and applications. Provide feedback to Director of Construction on areas that teams need training to ensure proper usage of software. Conduct quarterly or semi-annual in person training meetings for system process/procedures with construction administrative teams, purchasing and other departments as needed. May perform special projects as needed. Will perform other job duties as assigned.
PRIMARY ACCOUNTABILITIES
- Participate in software user-group meetings to provide feedback on improvements, gain industry knowledge and insights on best practices. Communicate with team members as needed regarding new software releases. Is responsible for ongoing testing of new modules and software upgrades to provide feedback and optimize functionality prior to implementation for end-users. Identify which new modules are applicable and useful for the company’s needs.
- Assist in problem solving related to construction applications and coordinate communication between various departments and outside vendors as needed. Be resource for purchasing, design and accounting for contract progression, account code and option code updates. Trouble-shoot integration errors, user errors and system errors as needed.
- Conduct monthly on-line team meetings with construction administrative teams on systems and applications. Provide training and assistance to ensure workflow and processes are consistent at all projects. Provide support and guidance to construction administrative teams to ensure maximum efficiency and accuracy in work product. Identify ways to streamline processes. Provide feedback to Project Managers on construction administrative performance and output.
- Monitor metrics and assist in creating weekly, monthly, quarterly and yearly reports. Run year-end warranty report for accounting and insurance provider as needed. Work with various departments and software companies to ensure reports provide the correct data for each department. Improve functions and system communication with IT and software.
- Set up/disable user accounts. Create and maintain resource library and training manuals for employees on construction software applications. Provide ongoing training and support for both internal employees and sub-contractors to improve efficiency. Maintain software organizational settings including schedule templates, EPO reason codes and holidays.
- Visit construction projects periodically to meet with construction teams in person. Provide training as needed and gain feedback on how end-users are utilizing construction software.
- Perform special projects as needed. Work with various team members, managers and department heads to implement special projects.
Requirements
- 5 plus years industry experience.
- Hyphen Solutions Software experience.
- BA/BA preferred.
- Proficient in MS Office Applications (Excel, PowerPoint, Word)
- Internet search skills
EEO: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
*Full-Time employees are offered a comprehensive and competitive benefits package including medical, dental, vision, company paid life insurance; paid sick, vacation and holidays; and 401(k) plan with a company match.
Date Posted
04/17/2025
How to Apply
OR Click here to obtain an employment application and send resume to jobs@robson.com